Company Policy
Section 1: Introduction
1.1 Overview
PEDES Studios is a leading company at the forefront of entertainment, media, and technological innovation. We are dedicated to creating high-quality content and providing services that reflect the core values of creativity, excellence, and professionalism. This Policy document is designed to guide the conduct of all PEDES Studios employees, contractors, and affiliates, ensuring that our operations run smoothly and consistently in line with our goals.
1.2 Purpose
The purpose of this policy is to outline the fundamental principles and expectations governing the conduct and operations at PEDES Studios. It sets forth our commitment to maintaining a respectful, collaborative, and productive environment, while ensuring compliance with all relevant legal standards.
1.3 Applicability
This policy applies to all individuals within PEDES Studios, including employees, contractors, and affiliates. It is mandatory for all stakeholders to understand, adhere to, and comply with the contents of this policy.
1.4 Policy Framework
This policy operates within the framework of the company’s mission, values, and compliance obligations, offering guidance on day-to-day operations, employee behavior, and organizational procedures.
1.5 Agreement to Terms
By being employed by PEDES Studios and/or signing an Employment or Board of Directors contract, all individuals agree to fully adhere to the terms and conditions outlined in this entire Policy document. Non-compliance with any part of this policy may result in disciplinary actions as defined by the company.
Section 2: Outlining Every Department
2.1 Overview
PEDES Studios operates through a structured and dynamic set of departments, each with specialized roles designed to foster growth, operational efficiency, and strategic goals. Each department is essential to the success of the company and contributes to various areas of management, production, and organizational operations.
2.2 Executive Department
Head of Department: CEO
Overview:
The Executive Department, led by the CEO, is responsible for setting the overall strategic direction of PEDES Studios. The CEO acts as the visionary leader, guiding the company towards achieving its long-term goals, and ensures alignment across all departments.
Key Responsibilities:
• Establishing the company’s vision and long-term strategies.
• Making high-level decisions about policy, company direction, and resource allocation.
• Representing PEDES Studios in meetings with stakeholders, investors, and key partners.
• Overseeing all departmental heads to ensure alignment with the company’s mission.
How it Works:
The Executive Department is a high-level team that works closely with the Board of Directors to ensure PEDES Studios’ growth and stability. The CEO communicates closely with all other department heads to review performance and make adjustments as needed.
2.3 Operational Department
Head of Department: COO
Overview:
The Operational Department is responsible for the day-to-day activities of PEDES Studios. The COO ensures the smooth operation of business processes and oversees the management of internal operations across all departments.
Key Responsibilities:
• Managing daily company operations and ensuring efficient workflows.
• Developing operational strategies to support long-term company goals.
• Overseeing logistics, supply chain, and resource management.
• Ensuring all departments work collaboratively to achieve operational targets.
How it Works:
The COO works directly with other department heads to address any operational challenges and implements systems to improve efficiency. This department is key to maintaining a seamless internal structure, ensuring that resources are allocated effectively to meet business demands.
2.4 Financial Department
Head of Department: CFO
Overview:
The Financial Department, led by the CFO, is tasked with overseeing the financial health of PEDES Studios. This department handles budgeting, financial planning, investment strategies, and ensuring that all financial regulations and standards are met.
Key Responsibilities:
• Managing company finances, including budgets, forecasts, and financial reports.
• Analyzing financial data to make recommendations for growth and sustainability.
• Overseeing investments and capital allocation strategies.
• Ensuring compliance with all relevant financial regulations and laws.
How it Works:
The CFO leads a team of financial analysts, accountants, and budget officers. This department works closely with the CEO and the Board of Directors to ensure that PEDES Studios remains financially stable and ready for growth opportunities.
2.5 Marketing Department
Head of Department: CMO
Overview:
The Marketing Department, led by the CMO, focuses on creating and executing strategies to promote PEDES Studios’ brand and products. This department plays a crucial role in audience engagement, driving sales, and maintaining brand awareness.
Key Responsibilities:
• Developing and implementing marketing campaigns across various platforms.
• Conducting market research and analyzing customer insights.
• Managing brand strategy and online presence.
• Collaborating with other departments to launch new projects or products.
How it Works:
The CMO leads a team of marketing professionals who specialize in areas such as social media, content creation, advertising, and public relations. The department works closely with product teams to ensure marketing strategies are aligned with company goals and product launches.
2.6 Human Resources Department
Head of Department: DHR
Overview:
The Human Resources (HR) Department, under the direction of the DHR, is responsible for all aspects of employee relations, including hiring, training, benefits, and organizational culture.
Key Responsibilities:
• Recruiting, onboarding, and training new employees.
• Managing employee benefits, including compensation and wellness programs.
• Handling employee relations and conflict resolution.
• Ensuring compliance with labor laws and company policies.
How it Works:
HR is a supportive department that ensures the well-being of all staff while maintaining a productive and compliant workforce. The DHR works with all department heads to create an inclusive and positive work environment and addresses any staffing issues or concerns.
2.7 Somali Pirate Department
Head of Department: SPR
Overview:
The Somali Pirate Department is a highly confidential and specialized division within PEDES Studios. The department focuses on handling situations and operations related to security, particularly in sensitive or dangerous environments.
Key Responsibilities:
Due to the secretive nature of this department, specific responsibilities and actions are not publicly disclosed. Its operations are primarily confidential and restricted.
How it Works:
This department operates under a high level of secrecy, with limited access to information even within the broader company structure. The SPR manages critical security tasks and works directly with senior leadership to ensure the safety and confidentiality of certain operations.
2.8 Technology Department
Head of Department: CTO
Overview:
The Technology Department, led by the CTO, is responsible for all technological infrastructure, development, and innovation at PEDES Studios. This department ensures that the company remains at the cutting edge of technology in entertainment, media, and production.
Key Responsibilities:
• Overseeing the development and implementation of technological systems and platforms.
• Managing IT infrastructure and ensuring system security.
• Leading the development of new technologies to enhance product offerings.
• Collaborating with other departments to integrate technology into business operations.
How it Works:
The CTO leads a team of developers, engineers, and IT specialists. The department is tasked with providing both internal and external technological solutions that enable PEDES Studios to operate more efficiently and innovate within the entertainment industry.
2.9 Shareholder Department
Head of Department: Chairman
Overview:
The Shareholder Department is one of the most secretive divisions within PEDES Studios. This department manages all matters related to the company’s shareholders and their interests. Very little is known publicly about the operations of this department, and it operates with a high degree of confidentiality.
Key Responsibilities:
Due to the highly classified nature of the department, specific details are not disclosed to the public or even to most of the company’s leadership.
How it Works:
The Chairman oversees this department and works directly with a select group of individuals. This department operates independently from other departments, with its activities closely guarded and shared only on a need-to-know basis.
Section 3: Payment & Payment Policy
3.1 Overview
PEDES Studios is committed to maintaining a transparent and fair payment system that aligns with the company’s financial health and the contributions made by its employees and contractors. Payment will be distributed on a regular basis, but it is contingent upon the company’s stability, which will be confirmed by the CEO, CFO, and Chairman. Payments will be made on a fortnightly schedule, but various factors, including individual credits, company financial resources, and the workload of employees, will determine the amount and timing of the payments.
3.2 Payment Eligibility
Before any payments can be made, the following conditions must be met:
• Company Stability Declaration: PEDES Studios will begin paying employees once the company is declared financially stable. The declaration of stability must be made jointly by the CFO, Chairman, and CEO. This decision will be based on the company’s available financial resources and operational health.
• Completion of Required Documentation: Employees and contractors must complete any necessary paperwork, including tax forms, direct deposit setups, and other administrative tasks, before they become eligible for payment.
• Work Performance: Payments will be calculated based on the work completed during each fortnight. This includes the number of tasks, quality of work, and meeting deadlines.
3.3 Payment Frequency
Once the company has been declared stable and all necessary requirements are met, payments will be made fortnightly. This means that employees and contractors will receive payments every two weeks, assuming they fulfill their work obligations and meet the company’s performance criteria.
3.4 Payment Calculation
The amount employees and contractors receive each fortnight will be determined by the following factors:
• Credits: Employees will accumulate credits based on their performance, such as meeting deadlines, achieving key performance indicators (KPIs), and completing assigned tasks. These credits will directly influence the payment amount.
• Company Financial Health: The company’s financial resources will play a significant role in determining the overall payment pool. If the company is facing financial limitations, payment amounts may be reduced until the company’s financial stability improves.
• Workload: The amount of work an employee or contractor completes within the fortnight will also impact their payment. Employees who take on more tasks or projects, or work longer hours, may receive higher payments.
• Departmental Budgeting: Each department will have its budget, and the allocation of funds within departments will impact payment distribution. Department heads will oversee the distribution of funds based on departmental performance and individual contributions.
• Bonuses and Incentives: In some cases, employees may be eligible for bonuses or incentives based on exceptional work performance, exceeding expectations, or contributing to significant company milestones. These bonuses will be added to the employee’s regular payment.
3.5 Payment Mode
PEDES Studios will primarily issue payments through direct deposit. However, the following details are important:
• Direct Deposit: All employees and contractors are required to set up direct deposit for ease of payment. Any employee or contractor who fails to provide direct deposit details within 30 days of the company declaring stability will have their payment delayed until the setup is complete.
• Cash Payments: Employees or contractors who choose to be paid in cash will experience a delay in payments. Once the company is declared stable, they will not receive any payments for the first three months. After the three-month waiting period, they will begin receiving payments in cash, but their payments will be subject to the same criteria as all other employees, including credits and company financial health.
3.6 Credit System Impact
The Credit System, which tracks employee performance, will have a direct effect on payment amounts. The following clauses define the system:
• Credit Accumulation: Employees earn credits by completing tasks, projects, and hitting performance milestones. Credits are reviewed and calculated on a fortnightly basis.
• Credit Adjustments: Credits may be adjusted or revoked if an employee fails to meet performance expectations, violates company policies, or underperforms. Employees will be notified of any credit changes.
• Credit to Payment Ratio: A percentage of the employee’s payment will be directly tied to their credits. For example, an employee with a higher credit score will receive a higher percentage of their expected payment.
• Performance Reviews: Performance reviews will be held at regular intervals to assess an employee’s contribution to the company. These reviews will factor into the overall credit score, which influences the payment.
3.7 Salary and Bonus Payments
In addition to regular payments, employees may be eligible for salary increases or bonuses based on their performance and the company’s financial situation. The following clauses apply:
• Salary Reviews: Employees will undergo salary reviews every six months. During these reviews, an employee’s credits, performance, and overall contributions will be assessed to determine if a salary increase is warranted.
• Bonuses: PEDES Studios reserves the right to provide annual bonuses based on the company’s financial health and individual employee performance. Bonuses are not guaranteed and will be allocated at the discretion of the CFO and CEO.
3.8 Deferred Payment Policy
Employees or contractors who experience personal or financial difficulties may request a deferred payment. The following conditions apply:
• Deferral Request: Requests for deferred payments must be made in writing to the CFO and must include a valid reason for the deferral.
• Maximum Deferral Period: Payment deferrals may last no longer than six months. After the deferral period, payments will resume at the normal frequency.
• Interest: PEDES Studios does not charge interest on deferred payments, but the employee’s credits and payment calculations will still be affected by the time they are absent from the payment cycle.
3.9 Payment Delays and Adjustments
In the event of payment delays, PEDES Studios will take the following actions:
• Notification: Employees will be notified immediately if there is a delay in payment due to technical or financial issues.
• Adjustment Period: Any delays will be adjusted in the following payment cycle, ensuring that the total amount owed is fully paid.
• Disputes: Any disputes regarding payment amounts must be submitted in writing to the Human Resources Department. HR will investigate the dispute and work with the CFO to resolve the issue.
3.10 Termination of Payment
If an employee’s contract is terminated, whether by resignation or dismissal, the following applies:
• Final Payment: Upon termination, employees will receive a final payment for all work completed up until their last day, subject to the calculation of credits and any deductions for outstanding company property.
• Cash Payment Option: Employees who have chosen cash payment will follow the same termination procedures but may experience a delay based on the three-month waiting period if payments have been delayed due to their cash payment request.
Section 4: Credit System
4.1 Overview
The Credit System at PEDES Studios is designed to track and reward employee performance based on individual contributions, task completion, and overall impact on company goals. Credits are not directly tied to payment but serve as a reflection of an employee’s effectiveness, reliability, and performance within their role. The accumulated credits will influence the amount of compensation an employee receives during each payment cycle, acting as a measure of their overall worth to the company.
4.2 Credit Accumulation
Credits are awarded based on the completion of tasks, meeting deadlines, achieving goals, and exceeding expectations within an employee’s role. The following criteria are used for awarding credits:
• Task Completion: Employees earn credits for completing assigned tasks within the given time frame. The number of credits awarded depends on the complexity and importance of the task.
• Project Achievement: Successful completion of larger projects or milestones will earn employees a set amount of credits based on their contribution to the project’s success.
• Performance Excellence: Employees who go above and beyond their regular duties by showing leadership, innovation, or exceptional problem-solving skills will receive additional credits as a reward for performance excellence.
• Teamwork and Collaboration: Collaborative efforts with colleagues or departments will be considered for credit awards. Employees who help their peers or contribute positively to team projects will earn credits based on their teamwork.
• Attendance and Punctuality: Consistent attendance and punctuality are critical to earning credits. Employees who consistently meet their work hours and deadlines will have their credit balance positively impacted.
4.3 Credit Evaluation and Tracking
All credits will be evaluated and tracked by the Human Resources Department in collaboration with departmental heads. The following applies:
• Credit Tracking System: A digital tracking system will be used to monitor each employee’s credit accumulation. Employees will have access to their individual credit balances via the employee portal, where they can see the tasks, projects, and performance that earned them credits.
• Credit Reviews: A formal review of credits will take place at the end of each performance cycle (usually every fortnight). During this time, credits will be evaluated, and employees will receive feedback on their performance. After they are reviewed all Credit balance's will be reset to zero.
• Adjustment of Credits: In cases where an employee’s performance does not meet expectations, credits may be reduced or revoked. Adjustments will be made based on underperformance, failure to meet deadlines, or violations of company policies. Employees will be notified if their credits are adjusted. If 150 Credits is not reached by the time the credits are reviewed, an automatic, unappealable warning will be given to the member of the company who failed to get to the credit margin.
If the Company forgets to add credits it is final and not the companies fault but the employees.
4.4 Credit to Payment Conversion
The amount of compensation employees receive during each payment cycle is partially determined by their accumulated credits. The following rules apply:
• Credit-to-Payment Ratio: A predetermined ratio will be established to convert credits into a financial equivalent. For instance, for every 10 credits earned, an employee may receive an additional $50 or equivalent in their payment. This ratio will be reviewed regularly to ensure fairness and sustainability in line with company financial health.
• Payment Variability: Payment amounts will fluctuate based on the number of credits an employee has accumulated. Employees with higher credits will receive larger payments, while those with fewer credits will receive lesser amounts, reflecting their overall contribution.
• Impact of Company Financial Status: The company’s financial situation will always be taken into account when determining the payment amount. Even if an employee has accumulated a significant number of credits, if the company is facing a financial constraint, the total amount available for distribution may affect the payment.
4.5 Credit Adjustments
The following circumstances may lead to adjustments in credits:
• Underperformance: If an employee fails to meet expectations or does not complete tasks on time, credits may be deducted as a penalty. The amount deducted will depend on the severity of the underperformance.
• Disciplinary Action: Employees who are found guilty of violating company policies (e.g., misconduct, failure to comply with rules, or unethical behavior) may have their credits reduced or revoked entirely. This will be determined on a case-by-case basis and after a thorough investigation.
• Bonus Credits: Employees who perform exceptionally well or go beyond the scope of their role may be awarded bonus credits. These credits will be added to the employee’s balance, increasing their total credit score.
4.6 Credit Deficit
A Credit Deficit occurs when an employee’s performance falls significantly short of company expectations, resulting in a substantial reduction of their credits. This penalty is designed to address underperformance, misconduct, or repeated violations of company policies. The following guidelines apply:
• Definition of Credit Deficit: A Credit Deficit occurs when an employee’s accumulated credits fall below a predefined minimum threshold. The threshold is established by the Human Resources Department based on the performance standards set for the role.
• Conditions for Credit Deficit: A Credit Deficit may occur in the following circumstances:
• Failure to meet performance targets over a sustained period.
• Repeated failure to complete tasks by deadlines or failure to meet the quality standards set by the department.
• Violation of company policies (e.g., inappropriate conduct, failure to follow work procedures, or ethical violations).
• Impact on Payment: If an employee enters a Credit Deficit, their future payments may be significantly reduced. The deduction will be proportional to the severity of the deficit, and payment adjustments will be reflected in the following payment cycle.
• Credit Deficit Recovery: Employees who are in a Credit Deficit will be given a formal review and a set period to improve their performance. During this recovery period, they will be monitored closely, and credits will be awarded based on improvements. If their performance improves to meet or exceed expectations, the deficit will be eliminated, and their credits will be restored.
• Warning Due to Persistent Deficit: If an employee fails to recover from a Credit Deficit after a specified period of time (typically 2-3 months), PEDES Studios reserves the right to Give a Warning to their employment, as the deficit will indicate a significant lack of contribution or consistent underperformance.
Section 5: Workplace Behaviour
5.1 Overview
PEDES Studios is committed to maintaining a work environment that is professional, respectful, and conducive to collaboration. All employees are expected to adhere to high standards of workplace behavior, ensuring that both individual and collective contributions align with the company’s core values of integrity, respect, and excellence. This section outlines the behaviors expected of all employees and provides a framework for addressing workplace issues that may arise.
5.2 Professionalism and Respect
Every employee is expected to display professionalism and respect toward their colleagues, supervisors, and external partners. Key aspects of professionalism include:
• Mutual Respect: Employees are expected to treat each other with respect, regardless of position, background, or opinion. Disrespectful behaviour, including verbal abuse, personal attacks, and harassment, will not be tolerated.
• Communication: Clear, respectful, and timely communication is essential. Employees should aim to communicate in a way that fosters a productive and positive work environment. This includes listening actively, providing constructive feedback, and being transparent when discussing issues, especially in online company hubs.
• Workplace Courtesy: Employees should exhibit courteous behaviour in the workplace, maintaining a positive attitude, and engaging with others in a way that promotes harmony within the team.
• Appropriate Attire: Employees should dress in a manner that is appropriate for the workplace, ensuring that attire is professional and suitable for their role.
5.3 Collaboration and Teamwork
PEDES Studios values collaboration and teamwork, and employees are encouraged to:
• Cooperate with colleagues: Contribute to group efforts and support the needs of the team, ensuring that individual success is aligned with overall company goals.
• Share knowledge and resources: Assist colleagues by sharing relevant expertise and resources, enhancing team performance and fostering a culture of continuous improvement.
• Participate in team-building activities: Actively engage in initiatives designed to strengthen teamwork and improve working relationships, as encouraged by management.
5.4 Accountability and Responsibility
Employees are expected to take personal responsibility for their actions and the quality of their work:
• Meeting Deadlines: All employees must complete tasks within the agreed time frames. Consistently missing deadlines or failing to deliver work of acceptable quality will be considered a breach of workplace behavior standards.
• Own Up to Mistakes: When an error occurs, employees are expected to take responsibility for it, work towards a solution, and ensure it does not happen again. Transparent reporting and proactive solutions are encouraged.
• Take Initiative: Employees should demonstrate a proactive approach to their work, seeking opportunities to improve processes, contribute ideas, and increase efficiency wherever possible.
5.5 Disciplinary and Reporting Procedures
While the majority of employees perform to the highest standards, there may be instances where behavior does not align with company expectations. When such instances occur:
• Employee Relations: The Human Resources (HR) Department plays a crucial role in maintaining a positive work environment. They provide support for resolving workplace conflicts, ensuring that employees adhere to company policies, and addressing issues of misconduct.
• Reporting Misconduct: Employees are encouraged to report any behavior that violates the standards set forth in this policy. The process for reporting is confidential, and employees should not fear retaliation for reporting issues such as harassment, discrimination, or unethical behavior.
• Disciplinary Action: PEDES Studios takes violations of workplace behavior seriously. Depending on the severity of the infraction, disciplinary actions may range from verbal warnings to more severe measures such as suspension or termination. The HR Department will oversee the disciplinary process to ensure fairness and compliance with company policies.
5.6 HR Involvement
Human Resources (HR) plays an important role in managing employee behavior, offering guidance, and ensuring that employees have a clear understanding of expectations. They are responsible for:
• Employee Support: HR provides support for employees who are facing difficulties, whether related to work-life balance, performance, or interpersonal issues. They also assist with navigating any concerns regarding company policies or procedures.
• Workplace Culture: HR ensures that PEDES Studios maintains a workplace culture that is inclusive, respectful, and free of discrimination or harassment. HR fosters an environment where diversity is celebrated, and all employees feel valued and supported.
• Conflict Resolution: If conflicts arise, HR is the point of contact for mediation and resolution. They help facilitate open and constructive communication between employees and managers, working towards mutually agreeable solutions.
5.7 Prohibited Behaviors
The following behaviors are strictly prohibited and may result in disciplinary action:
• Harassment and Discrimination: Any form of harassment or discrimination based on race, gender, sexuality, religion, disability, or other protected statuses is prohibited.
• Substance Abuse: Employees are expected to be free from the influence of drugs or alcohol during work hours. Any use of illegal substances or being under the influence of alcohol while at work will lead to immediate action.
• Violence and Threats: Verbal or physical violence, threats, or intimidation are strictly prohibited. The safety and well-being of all employees are paramount.
• Theft and Fraud: Stealing company property, engaging in fraudulent activities, or misappropriating funds will result in immediate dismissal and legal action.
5.8 Consequences of Violating Workplace Behaviour Standards
PEDES Studios maintains a zero-tolerance policy for severe violations of workplace behaviour standards. Violations will be addressed promptly, with consequences ranging from a formal warning to termination, depending on the severity of the behaviour. If a major violation has been breached then 3 warnings can be immediately given without reason and if a member is fired, legal action cannot be given.
Section 6: Infractions and Terminations
6.1 Overview
PEDES Studios is committed to maintaining a productive and harmonious work environment. Employees are expected to meet performance expectations and adhere to company policies and procedures. However, when an employee’s behavior or performance does not align with these standards, the company has a structured process for addressing infractions and implementing terminations. This section outlines the procedures for issuing warnings, credit deficits, and the conditions under which termination may occur. Please do note that no member of the company may receive any infractions, other than strikes, for personal Reasons.
6.2 Warning System
To ensure fairness and transparency, warnings are used as a means of addressing behavioral and performance issues before resorting to more severe consequences. The warning system allows employees the opportunity to correct their behavior or performance issues.
• Types of Warnings:
Warnings can either be permanent or temporary, depending on the severity of the infraction and the specific situation. Permanent warnings remain on an employee’s record indefinitely, while temporary warnings expire after a set duration, which will be clearly documented. The Director of Human Resources (DHR) oversees the duration and type of each warning issued.
• Issuance of Warnings:
Warnings can be issued by various personnel within the company, depending on the employee’s role and the department in which they work.
• Department Heads: If the infraction pertains to a member of their team, the Department Head (e.g., Chief Marketing Officer, Chief Technology Officer) has the authority to issue a warning.
• Board of Directors: For members of the Board of Directors, the CEO or the Chairman holds the authority to issue warnings.
Regardless of who issues the warning, all warnings must be processed and documented through the Director of Human Resources to ensure compliance with company policies and fairness in the application of disciplinary actions.
6.3 The Role of the Director of Human Resources (DHR)
The Director of Human Resources is responsible for overseeing the entire warning and termination process across all departments. They ensure that all warnings are properly documented and handled in accordance with company policy. No warning or disciplinary action can be final until it has been reviewed and processed by the DHR.
• Recording Warnings:
All warnings must be officially recorded by the DHR, with the details of the infraction, the date the warning was issued, and the duration of the warning if applicable.
• Reviewing Warnings:
The DHR will conduct periodic reviews to ensure the fairness and appropriateness of warnings issued throughout the company. They are also responsible for determining whether temporary warnings should expire or be extended.
6.4 Credit Deficit
In addition to warnings, employees may face a credit deficit, which results in the loss of credits within the company’s credit system. This is a form of punishment where the employee’s credits are reduced, which may lead to a reduction in their pay during the next payment cycle. The credit deficit is linked directly to the performance and behavior of the employee, with the goal of encouraging improvement.
• Effect on Pay:
A credit deficit impacts the employee’s pay, as credits are used to determine the amount of money an employee will receive each fortnight. The loss of credits will result in a pay cut, as credits directly correlate with earnings.
6.5 Termination of Employment
If an employee accumulates three warnings, the CEO has the discretion to terminate their employment, provided the warnings have been fully processed by the Director of Human Resources. Termination may occur at any point after the third warning has been issued.
• Conditions for Termination:
The termination process is a serious matter and can be initiated by the CEO following the third warning. The CEO will consider the nature of the infractions, the employee’s performance history, and any mitigating factors before making a final decision.
• In the case of Board of Directors members, the CEO or Chairman will take action to terminate their involvement if three warnings have been given.
• Notice Period:
Employees who are being terminated will receive a notice period, which will be determined in accordance with their contract and PEDES Studios’ standard employment practices. During the notice period, the employee is expected to maintain professional conduct and complete any outstanding tasks.
6.6 Re-Entry After Termination
Employees who have been terminated for infractions are not eligible for re-entry into the company unless explicitly stated by the CEO or Chairman. Any attempt to reapply or return to PEDES Studios after termination due to warnings or other infractions will be reviewed on a case-by-case basis.
6.7 Special Circumstances
In some cases, extenuating circumstances may arise that influence the severity of an infraction or the termination process. These circumstances will be considered by the CEO, Chairman, and Director of Human Resources when determining appropriate actions.
• Appeals Process:
Employees who believe that they have been unfairly warned or terminated may appeal the decision. Appeals must be submitted to the Director of Human Resources within a specified time frame, after which a meeting will be scheduled to discuss the matter.
6.8 CEO and Chairman Termination Process
The CEO can only be terminated by the Chairman or the shareholders. While the Chairman has the final say in the termination of the CEO, the shareholders have the ability to influence the decision through their votes or other methods of influence as outlined in the Shareholder Department’s policies. Regardless of the influence or decision-making process, all terminations of the CEO must be processed through the Director of Human Resources (DHR) to ensure proper documentation and compliance with PEDES Studios’ termination procedures.
Section 7: Confidentiality
7.1 Overview
At PEDES Studios, maintaining the confidentiality of proprietary, sensitive, and personal information is paramount to the success and integrity of the company. All employees, contractors, and affiliates are expected to uphold strict confidentiality regarding all aspects of their work, whether it involves intellectual property, business strategies, financial data, or personal information. This section outlines the expectations, responsibilities, and legal obligations surrounding confidentiality within PEDES Studios.
7.2 Confidential Information Defined
For the purposes of this policy, confidential information refers to any non-public, proprietary, or sensitive information that is either disclosed to or obtained by employees during their employment or involvement with PEDES Studios. This includes, but is not limited to:
• Business Plans and Strategies: Any future business plans, marketing strategies, operational tactics, or confidential business dealings.
• Financial Information: Internal financial data, including revenue reports, profit margins, investments, and payroll information.
• Client and Partner Information: Details about clients, contractors, or third-party partners, including contracts, negotiations, and business relationships.
• Intellectual Property: Ideas, concepts, designs, patents, software, or any other intellectual property developed or owned by PEDES Studios.
• Personal Data: Any personally identifiable information (PII) related to employees, clients, or business contacts, including contact details, addresses, and sensitive personal information.
7.3 Responsibilities of Employees
All employees are expected to treat confidential information with the utmost care and take all necessary steps to prevent unauthorized access, disclosure, or misuse. Specifically:
• Non-Disclosure: Employees must not disclose confidential information to any third party, including friends, family, or other external parties, unless authorized in writing by the company.
• Internal Disclosure: Confidential information should only be shared within the company with those who have a legitimate need to know for business purposes. Employees must avoid discussing confidential matters in public or unprotected environments.
• Data Security: Employees are responsible for safeguarding confidential information in their possession, ensuring that all physical and digital files are properly secured. This includes following company protocols for secure data storage, encryption, and password protection.
7.4 Duration of Confidentiality Obligation
The obligation to maintain confidentiality does not expire with the end of an employee’s employment with PEDES Studios. Employees are expected to uphold confidentiality even after their termination or resignation from the company. This duty remains in effect indefinitely, particularly regarding trade secrets, intellectual property, and other sensitive information.
7.5 Consequences of Breach of Confidentiality
A breach of confidentiality, whether intentional or accidental, is considered a serious infraction at PEDES Studios and will be dealt with swiftly and severely. The consequences of violating this policy may include, but are not limited to:
• Immediate Termination: In cases where a breach of confidentiality is severe or damaging to PEDES Studios, immediate termination may occur.
• Legal Action: In instances where confidential information is unlawfully disclosed or misused, PEDES Studios may pursue legal action against the individual responsible, including seeking damages for harm caused.
• Credit Deficit: If the breach involves financial loss or damage to the company’s reputation, the employee may be subject to a credit deficit, which could reduce their earnings or result in other consequences.
7.6 Reporting Breaches
If an employee suspects or becomes aware of any potential breach of confidentiality, they are required to report it immediately to the Director of Human Resources (DHR) or another member of the management team. PEDES Studios will investigate any reports thoroughly and take appropriate actions to mitigate any damage.
• Whistleblower Protection: Employees who report breaches of confidentiality in good faith are protected from retaliation. PEDES Studios encourages individuals to come forward with any concerns they may have without fear of adverse consequences.
7.7 Confidentiality Agreements
In certain cases, employees may be required to sign a separate Non-Disclosure Agreement (NDA) as a condition of their employment or during specific projects. The NDA further solidifies the employee’s responsibility to protect confidential information. Employees should be aware that signing such an agreement is legally binding, and any violation of its terms will result in serious consequences.
7.8 Exceptions to Confidentiality
There may be certain situations in which an employee is required by law to disclose confidential information. In such cases, employees must immediately inform their supervisor or the Director of Human Resources (DHR) prior to any disclosure. These situations may include, but are not limited to, subpoenas, court orders, or government investigations.
7.9 Conclusion
PEDES Studios places great emphasis on the protection of confidential information and expects all employees to adhere to this policy diligently. The confidentiality of the company’s data, as well as the privacy of its employees and clients, is vital to maintaining the integrity and trust upon which PEDES Studios operates. Any violation of this policy will result in swift corrective actions, including possible termination and legal consequences.
Section 8 : Crisis Management
1. Purpose:
This protocol outlines the steps PEDES Studios will take to address any crisis, particularly if the existence of PEDES Studios is discovered by external parties (such as teachers or educational authorities). The primary objective is to manage the crisis swiftly, ensure the safety of PEDES Studios operations, and protect the company’s reputation and assets.
2. Crisis Identification:
• Any employee or manager who believes that PEDES Studios is at risk of exposure (e.g., discovery by teachers or other external authorities) must immediately report the situation to the Chief Operating Officer (COO).
• A crisis is defined as a situation that threatens PEDES Studios’ operations, legal standing, reputation, or security.
3. Crisis Management Team (CMT):
The COO will lead the Crisis Management Team (CMT). The CMT’s composition can vary depending on the nature of the crisis, but it may include the following members:
• COO – Leads the crisis response, makes key decisions, and coordinates the team.
• CEO – Handles external communications with educational authorities and public relations.
• CFO – Manages financial implications and ensures resources are appropriately allocated.
• CMO – Handles external communication with media and public.
• CTO – Oversees cybersecurity and technology-related concerns.
• HR Director – Manages internal communication and staff support during the crisis.
4. Severity Scale:
The COO will assess the crisis using the following severity scale:
• Level 1 (Low Severity):
• Minimal risk to the company’s operations or reputation.
• Action: Monitor the situation but no immediate disruption needed.
• Level 2 (Moderate Severity):
• Potential risk of operational disruption or minor reputational damage.
• Action: Immediate action required to contain the situation, communication with stakeholders, but no shutdown.
• Level 3 (High Severity):
• Significant threat to operations, legal standing, or reputation.
• Action: Full activation of CMT, initiate partial shutdowns, and prepare for external communications.
• Level 4 (Critical Severity):
• Immediate threat to the company’s survival or critical exposure to external authorities.
• Action: Complete and immediate shutdown of all operations, including online presence.
5. Crisis Declaration:
Once a crisis is identified, the COO will:
• Declare the Crisis: Officially declare that the situation constitutes a crisis and assess its severity based on the Severity Scale.
• Assess the Severity: Determine the level of severity and communicate the severity to the CMT.
• Shutdown Decision: Based on the severity level, the COO will decide if a complete or partial shutdown of operations is necessary.
6. Immediate Response:
• Level 1 (Low Severity):
• Continue normal operations but monitor the situation.
• No shutdown required.
• Level 2 (Moderate Severity):
• Activate Response Teams: The COO will deploy relevant personnel to handle the situation.
• Internal Communication: HR sends an internal message to inform employees of the situation.
• Manage External Communication: The CMO coordinates with the CEO to manage any external communication.
• Level 3 (High Severity):
• Activate Full CMT: All members of the CMT must be engaged to manage the crisis.
• Partial Shutdown: The COO will order a partial shutdown of operations.
• Internal and External Communication: Prepare messages for employees and external stakeholders, as needed.
• Level 4 (Critical Severity):
• Complete Shutdown: The COO will order an immediate and total shutdown of all PEDES Studios operations.
• Internal Communication: The HR Director will send out an internal message to employees informing them of the complete shutdown and the steps to follow.
• External Communication: The CMO, in coordination with the CEO, handles external communications, including with educational authorities, the media, and any other concerned parties.
7. Complete Shutdown Process (Level 4):
If the COO determines that a complete shutdown is necessary, the following steps will be taken:
1. Cease All Operations: All business activities, both physical and online, will be halted immediately.
2. Shut Down Online Presence:
• The COO will instruct the CTO to shut down all online platforms, websites, and communication channels immediately to prevent any exposure or further dissemination of information.
• The CTO will disconnect all online systems, including PEDES Studios’ websites, social media accounts, and other online communications.
3. Secure Company Assets:
• The CTO will ensure all sensitive company data and intellectual property are secured to prevent leaks.
4. Notify Authorities:
• The COO or CEO will inform relevant legal authorities about the shutdown and any required compliance actions.
5. Inform the Chairman:
• The CEO will inform the Chairman of the crisis and the complete shutdown of operations. The Chairman will be kept updated throughout the resolution of the crisis.
6. Employee Communication:
• The HR Director will send out an internal message to employees informing them of the complete shutdown and the steps to follow.
7. Get Everyone’s Story Straight:
• COO and HR Director must ensure all employees involved have the same story and account of events to maintain consistency during the crisis.
8. Handling Discovery of PEDES Studios:
If it is discovered that PEDES Studios is an active entity during the crisis, the following steps must be taken:
• COO Statement: The COO will announce to external parties, including authorities, that PEDES Studios no longer exists. The operations being investigated were conducted under another company that has been performing such activities for an extended period.
• Employee Statements: All employees must maintain the position that PEDES Studios is no longer in operation, and that any activities are the responsibility of a different company that has been active for some time.
• HR Support: The HR Director will ensure all employees involved are briefed on this unified narrative to avoid conflicting statements or further exposure.
8.2 Emergency Meeting Clause
When an emergency meeting is called, all members of the company (required to come) must attend the meeting or face termination from the company. It is vital that PEDES studios has Emergency meeting when Crisis's occur to swiftly and calmy manage the situation. Emergency Meetings Surpass all holidays, other activities related to the company and not and all operational matters. Emergency Meeting cannot be Under 5 Minutes or over 45 Minutes, thus it's considered a normal Meeting. An emergency meeting may be called if a crisis happens or if all members of the board are in holiday hours.
8.3 Crisis Absolute Clause
If a crisis does occurs during the times upon all Board members are at institution ground, then a crisis is imminently levelled to a 4 because of the severe punishment that may be faced by the Board.
Section 9: Human Resources
9.1 Overview
The Human Resources (HR) department at PEDES Studios plays a vital role in managing and supporting all personnel matters within the company. HR is responsible for ensuring that the workplace remains organized, efficient, and compliant with applicable laws, as well as fostering a positive and productive environment for all employees. This section outlines the functions, responsibilities, and processes of the Human Resources department, as well as how HR interacts with employees and management.
9.2 Role of Human Resources
Human Resources acts as the central support and service hub for employees throughout their employment lifecycle at PEDES Studios. HR’s primary functions include, but are not limited to:
• Recruitment and Onboarding: HR is responsible for managing the hiring process, from posting job openings and interviewing candidates to completing the onboarding process for new hires. This includes ensuring that all employees are properly trained and equipped to succeed in their roles.
• Employee Relations: HR fosters a positive work environment by managing employee relationships, addressing concerns, handling conflicts, and ensuring that all employees adhere to company policies and procedures.
• Compensation and Benefits: HR administers the compensation structure, including salary, bonuses, benefits packages, and ensures that employees are paid in accordance with the company’s payment policy. HR also manages employee benefits like healthcare, retirement plans, and leave policies.
• Compliance: HR ensures that PEDES Studios complies with local, state, and federal labor laws and regulations. This includes overseeing the company’s compliance with employment standards, workplace safety, and equal opportunity employment.
• Performance Management: HR plays a key role in managing employee performance. This involves facilitating performance reviews, handling promotions, setting performance goals, and addressing any performance-related issues.
• Training and Development: HR coordinates training programs and initiatives that help employees develop their skills and advance in their careers. This includes leadership training, technical skills development, and personal growth initiatives.
• Conflict Resolution: HR is the primary point of contact for resolving disputes between employees, addressing grievances, and ensuring that any concerns are handled fairly and according to company policy.
9.3 Responsibilities of the Director of Human Resources (DHR)
The Director of Human Resources (DHR) is the head of the HR department and is responsible for overseeing all HR operations within PEDES Studios. The DHR ensures that the department functions smoothly, adhering to policies and legal requirements, and maintaining a strong relationship with both employees and management. The key responsibilities of the DHR include:
• Policy Enforcement: Ensuring that company policies related to employee conduct, benefits, performance, and termination are enforced consistently across the organization.
• Employee Welfare: Supporting the well-being of employees by maintaining a safe and supportive work environment and addressing any concerns or issues that may arise.
• Advisory Role: Providing advice and guidance to management on HR-related matters, such as employee relations, legal compliance, and organizational structure.
• Managing HR Staff: Supervising HR staff and ensuring that all HR functions are carried out effectively and efficiently.
• Reporting: Providing regular reports to the CEO, Board of Directors, and other executives regarding employee performance, engagement, and other HR metrics.
9.4 HR Policies and Procedures
HR is responsible for establishing and maintaining clear policies and procedures that guide the behavior, performance, and expectations of employees. These policies include, but are not limited to:
• Employee Code of Conduct: A set of guidelines that defines acceptable behavior and conduct in the workplace, ensuring all employees act in a professional manner.
• Attendance and Leave: Rules regarding attendance, time off, sick leave, vacation days, and other forms of leave. These procedures are in place to ensure that employees’ personal needs are met without affecting the operational efficiency of the company.
• Disciplinary Action and Performance Improvement: Procedures that define how infractions, performance issues, and employee grievances are addressed. These include warnings, performance improvement plans (PIPs), and steps leading to potential termination if necessary.
• Benefits and Compensation Structure: Detailed descriptions of employee compensation, benefits packages, and payroll policies. HR ensures employees are informed about available benefits and how to utilize them.
• Training and Development Programs: HR manages the development of training programs that help employees enhance their skills and grow within their roles. This includes both mandatory training and elective programs.
9.5 Employee Rights and Confidentiality
HR ensures that all employees are aware of their rights under employment law, including but not limited to:
• Equal Opportunity: HR is committed to promoting diversity and preventing discrimination in the workplace based on race, color, religion, gender, sexual orientation, age, disability, or any other legally protected characteristic.
• Employee Privacy: HR is responsible for safeguarding employee privacy and ensuring that all personal and sensitive information remains confidential in compliance with applicable data protection laws.
• Whistleblower Protections: HR is responsible for protecting employees who report violations of company policy or illegal activities. These protections ensure that employees are not retaliated against for raising concerns.
9.6 Employee Grievances
HR handles employee grievances, complaints, and disputes. Employees can approach HR if they have concerns regarding their treatment, workplace issues, or disputes with other employees. HR will listen to the employee’s concerns and take appropriate action, ensuring that all complaints are treated with fairness and respect. The grievance procedure follows a clear, structured process to ensure issues are resolved efficiently and impartially.
9.7 Disciplinary Actions and Warnings
HR oversees all disciplinary actions and is responsible for issuing warnings and tracking employee behavior. As mentioned in Section 6, warnings can be issued by department heads or the DHR, and they must be logged and processed through HR. Employees who receive multiple warnings or infractions may be subject to further disciplinary actions, up to and including termination.
9.8 Termination Process
The DHR plays a central role in the termination process. If an employee is to be terminated, it is HR’s responsibility to ensure that the process is conducted in accordance with company policy and local labor laws. This includes conducting exit interviews, ensuring proper documentation, and facilitating any required severance payments or benefits.
9.9 Employee Uprising
No Employees or Members of the Company may in any way form a social body/union and campaign for a change in the company outside of the Chairman’s Opinion. No Employee uprising may be issued as a result of an action or change implemented by any other person in the company. No employees may form together to make a Union for Social Body to Campaign against or for a policy or person’s state in the company. If any member of the company breaks the following above, Warnings or some type of infraction will be issued by either the Human Resources Department, Executive Department or Operational Department.
9.10 Conclusion
The Human Resources department is integral to maintaining a healthy and productive work environment -+at PEDES Studios. It is committed to treating all employees with fairness and respect, ensuring that the company’s policies are followed, and providing support where necessary. The DHR and HR staff work closely with management to create a positive work culture, foster employee development, and resolve any issues that may arise within the company.
Section 10: Hierarchy and Command/Control
10.1 Overview
The hierarchy and chain of command at PEDES Studios are essential for maintaining an organized, efficient, and transparent structure. The hierarchy is designed to ensure clear lines of authority, decision-making, and communication. Each level of the hierarchy has defined roles and responsibilities, ensuring that the company’s objectives are met while allowing for accountability and collaboration at all levels.
10.2 Organizational Hierarchy
PEDES Studios follows a clear hierarchical structure, with each department and role having specific authority and responsibility. The hierarchy is outlined below, starting from the highest authority in the company:
1. Chairman and Shareholders
At the top of the hierarchy are the Chairman and the Shareholders. The Chairman holds ultimate authority in decision-making within PEDES Studios. While the Chairman is the final decision-maker, the Shareholders have the ability to influence the Chairman’s decisions, especially in matters of significant importance or changes to the company’s strategy or structure. However, the final decision rests with the Chairman. The Chairman’s decisions are pivotal in shaping the direction of the company, and their role is to maintain the vision, protect the interests of shareholders, and ensure the overall strategic direction is executed.
2. Delegation of Authority in the Chairman’s Absence
In the event that the Chairman is absent from work for any reason, the delegation of authority will follow a structured order. This ensures that there is no gap in leadership and the company’s operations continue to run smoothly:
• Day 1: The CEO will assume control and take on the responsibilities of the Chairman.
• Day 2: If the Chairman’s absence continues, the COO will take over the duties of the Chairman, stepping in to oversee operational decisions and leadership.
• Day 3: On the third day of the Chairman’s absence, the CFO will take over the decision-making process, ensuring the company’s financial health is maintained, and leadership remains intact.
• This rotation of responsibility continues as long as the Chairman is absent, with the order proceeding through other executive roles, such as the CMO and CTO, depending on the length of the absence.
In the case of prolonged absence or extended periods away from the office, the Chairman will designate an interim leadership structure that best supports the company’s operations during this period.
3. CEO (Chief Executive Officer)
The CEO is responsible for the overall management and strategic direction of the company. The CEO has full authority to make critical decisions in line with the company’s goals. When the Chairman is absent, the CEO assumes the highest level of authority and will manage all aspects of the company until the Chairman returns.
4. COO (Chief Operating Officer)
The COO manages the day-to-day operations of the company. The COO ensures that all departments operate efficiently and that the company’s objectives are met. The COO has the authority to make decisions related to the operational aspect of the business, including overseeing teams and ensuring compliance with company policies.
5. CFO (Chief Financial Officer)
The CFO oversees the financial management of PEDES Studios, ensuring the company’s fiscal responsibility. This includes managing budgets, reports, forecasts, and overall financial strategy. The CFO ensures that the financial health of the company is maintained and that any decisions involving the company’s finances are executed properly.
6. CMO (Chief Marketing Officer)
The CMO is responsible for the company’s marketing strategy, brand positioning, and promotional efforts. The CMO oversees all marketing campaigns, advertising, and public relations efforts to ensure that PEDES Studios’ presence in the market is both impactful and aligned with the company’s long-term goals.
7. CTO (Chief Technology Officer)
The CTO is responsible for overseeing the technological direction of the company. This includes ensuring that the company’s technological infrastructure is secure, innovative, and capable of supporting the company’s goals. The CTO leads all technological development, system integrations, and IT-related initiatives across PEDES Studios.
10.3 Chain of Command
The chain of command is established to ensure that decisions are made efficiently and that responsibilities are clear across all levels of the company. Each executive, department head, and employee is expected to adhere to the chain of command to ensure smooth operations.
The following ranks are to be respected:
• Chairman
• CEO
• COO
• CFO
• CMO
• CTO
• Department Heads (e.g., Marketing, HR, Technology)
Employees should report to their direct department heads, and department heads will report to the CEO or other appropriate executives. Disruptions to the chain of command will be handled according to the disciplinary process outlined in the Infractions and Terminations section.
Section 11: Shareholders
11.1 Overview
The Shareholders of PEDES Studios hold a significant and influential role within the company. While the details about their identities and how the shareholder system operates are kept highly confidential, the Shareholders maintain a substantial impact on the strategic direction of the company. The full nature of their involvement is not widely known, and information regarding their activities is closely guarded by PEDES Studios.
The Chairman, who represents the company’s leadership, works closely with the Shareholders to ensure that the business operates according to their shared interests and vision. However, the Shareholders themselves do not directly participate in the day-to-day management of the company or its departments, and their specific decisions are often discreet.
11.2 Confidentiality of Shareholder Structure
Due to the highly sensitive nature of the Shareholders’ identity and operations, the details regarding who the Shareholders are, how they influence the Chairman, or the shareholder system itself are confidential and will not be disclosed to the general public or even most employees. This policy of secrecy is in place to protect the integrity of the business and to prevent any undue influence or interference from external or internal parties that may wish to exploit this information.
No individual employee, unless otherwise authorized by the Chairman or the Board of Directors, will be privy to information regarding the Shareholders. The inner workings of the shareholder system and its influence over PEDES Studios’ operations are considered to be top-level company secrets.
11.3 Chairman’s Role and Influence
The Chairman, though primarily in charge of overseeing the company, acts as a liaison between the Shareholders and the operational leadership team. While the Chairman’s authority is vast, it is important to understand that their decisions are often subject to the influence of the Shareholders. The Chairman’s role is to carry out the long-term vision and ensure that the company remains aligned with the interests of the Shareholders, who ultimately hold the final say in major decisions affecting PEDES Studios’ future.
11.4 Removal of the Chairman
Although the Chairman is appointed to lead PEDES Studios, there exists a provision that allows for their removal should the majority of the company’s stakeholders decide it is necessary. If a vote is conducted and the majority of the company, including Board members and key personnel, votes to remove the Chairman, the Chairman will be dismissed from their position. This voting process involves a thorough evaluation and is meant to ensure that the company’s leadership remains in alignment with its strategic objectives.
In the event of such a vote, the Chairman’s responsibilities will be transitioned to a successor appointed by the majority, with the transition of leadership being managed under the guidance of the Board of Directors. However, even if the Chairman is removed from their position, they may continue to receive benefits, albeit discreetly, from the Shareholders in recognition of their prior services to the company.
11.5 Firing of the Shareholders
While the concept of “firing” a Shareholder is extremely rare, there is a provision in the company’s framework that outlines the possibility of such an action. If a vote is conducted and all members of the company (including Board members, executive leadership, and key employees) decide to vote to remove a Shareholder from their position, this decision will be upheld. However, it is important to note that, as with the Chairman, any Shareholder who is removed will continue to receive certain undisclosed benefits and rewards from the company, secretly facilitated through arrangements made by the Chairman.
The nature of these benefits and the reasons behind the removal of a Shareholder remain confidential, ensuring that the integrity of the business and its operations are maintained at all times. This system is designed to preserve the stability of PEDES Studios, ensuring that no sudden actions or changes disrupt the company’s forward progress.
11.6 Influence of the Shareholders
The Shareholders hold considerable influence over the strategic direction of PEDES Studios, and their ability to influence key decisions is profound. However, the extent of their involvement in daily operations remains unknown to most of the company’s employees. Their role is primarily advisory, providing input to the Chairman and the Board of Directors on critical decisions. Their presence ensures that the long-term vision and success of the company are always prioritized, even if their influence is not immediately visible in day-to-day operations.
Section 12: Amendments and Policy Updates
12.1 Amendments
PEDES Studios reserves the right to amend or update this policy at any time. Any changes will be made at the discretion of the Board of Directors and communicated to all relevant parties within the company.
12.2 Notice of Changes
Employees and stakeholders will be notified of any amendments or updates to the policies through official channels. It is the responsibility of each individual to stay informed of these changes to ensure continued compliance.
12.3 Effective Date
All amendments and updates to company policy will take effect immediately upon notification, unless otherwise specified.
Section 13: Other Policies and Terms
Privacy Policy for PEDES Studios
At PEDES Studios, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and share information about you when you use our services across all of our companies. By using our services, you agree to the collection and use of your data in accordance with this policy. We operate under all applicable laws, and by using our services, you understand and consent to our practices regarding data collection and usage.
1. Introduction
This Privacy Policy applies to PEDES Studios and all its associated companies, including but not limited to:
• Feet Studios
• The Crashout Committee
• Hassani Highest
• Tawanda’s Unblocked Games
• Atlas Motion Pictures
• Smithian Family Holdings LLC
• Tumble Broadcast
• Tumble Publishing
• Hassani ESPORTS
• T.A.C.T.U.S
• Masango Studios
• The Elemental Organisation Company
• The Tumble Organisation
Together, these subsidiaries are referred to as “PEDES Studios” in this document.
At PEDES Studios, we recognize that privacy is important to our users. We take the privacy of our customers, clients, and users very seriously and strive to meet the high expectations set by various laws and regulations regarding data protection. This policy outlines our approach to safeguarding your personal information. We acknowledge that while we do gather user data, we do so with the understanding that it is necessary for the provision of our services and the enhancement of user experience. This document is meant to ensure that all individuals engaging with any of PEDES Studios’ platforms are fully informed of our data practices and how their information will be handled. PEDES Studios operates globally, and this policy will reflect our commitment to maintaining a transparent and lawful approach to privacy.
This Privacy Policy covers data collected across our network of services, which range from entertainment and e-sports to media and publishing, each of which may gather different types of data in accordance with the nature of the service. Regardless of the platform you engage with, this Privacy Policy governs all data practices associated with PEDES Studios.
We urge you to read this document thoroughly to understand how your information is treated, and we encourage you to revisit it periodically to stay informed about any changes or updates. By continuing to use our services, you acknowledge that you agree to our data practices as outlined in this Privacy Policy.
2. Information We Collect
At PEDES Studios, we believe in the importance of clarity when it comes to the data we collect. Our collection of data is aimed at ensuring we can provide the best possible services and experiences to our users. We categorize the information we collect into two broad categories: personal and non-personal information.
Personal Information
Personal information refers to any information that can identify you directly or in combination with other data. We collect this data when you interact with our services, such as signing up for an account, subscribing to a newsletter, making purchases, or engaging with other services provided by PEDES Studios. The types of personal information we collect include, but are not limited to:
• Identification details: This includes your name, email address, phone number, mailing address, and other identifiers that allow us to contact you or provide our services to you.
• Account information: When you create an account with any of our services, we collect username and password details. We also gather your account preferences, such as privacy settings, language preferences, and other customizable features.
• Payment data: For services that require payment, we collect payment information such as credit card details, billing address, and transaction history.
• Demographic details: We collect data related to your age, gender, location, and preferences, which helps us tailor our content and services to your needs.
Non-Personal Information
In addition to personal information, we also collect non-personal information to analyze trends, enhance user experience, and improve our services. Non-personal information does not identify you individually and typically includes:
• Device and technical information: This includes the type of device you use, the operating system, your browser type, IP address, and other technical details that help us ensure compatibility with your devices.
• Usage data: We collect information about how you use our services, such as the pages you visit, the features you engage with, and the time you spend on our websites or apps.
• Cookies and similar technologies: To improve our services and deliver a more personalized experience, we use cookies, beacons, and similar technologies to track your behavior across our platforms.
The collection of both personal and non-personal data is essential for the smooth operation of our services and enables us to continuously improve the offerings we provide to our users. While personal data allows us to deliver personalized experiences, non-personal data provides us with valuable insights into how our services are being used. Both types of data are collected in compliance with applicable laws and are handled with the utmost care and responsibility.
3. How We Use Your Information
The data we collect from you is primarily used to provide, personalize, and enhance your experience across PEDES Studios’ network of services. We use your information for various purposes, which are outlined below.
Service Delivery
First and foremost, we use your personal data to provide the services you request. Whether you are purchasing a product, subscribing to a service, or interacting with our platform, your data is essential for us to deliver the experience you expect. For instance, if you register for an account, we need your personal data to authenticate your identity, allow access to your account, and ensure that your preferences and settings are saved across sessions.
Communication
We use your data to communicate with you about important updates, promotional offers, changes to services, and other relevant information. This helps us keep you informed about any new features, discounts, or offers you might be interested in. Communication may occur via email, in-app notifications, or SMS, depending on the contact information you have provided.
Personalization and User Experience
Understanding user preferences is central to enhancing the customer experience. We use the data we collect to personalize the content and services we offer you, including suggesting new features, content, or products that we believe may interest you. By analyzing your activity on our platforms, we can recommend items based on your past interactions, purchase history, or browsing habits. We do indeed have full intent to remove your rights to a person to gain monetary and power values to Pedes Studios. When new Features are announced, data which is stored will be used to display an announcement of these features to people who we deem inclined to feel positive about these features.
Marketing and Advertising
As part of our marketing efforts, we may use the information you have shared with us to deliver tailored advertisements and promotional content. This may involve third-party advertisers who help us deliver ads based on your interests, both on our websites and on other platforms. Your data helps us refine our marketing strategies and ensure that the ads you see are relevant to you.
Security and Legal Compliance
We also use your information to ensure the security and integrity of our platforms. This includes preventing fraudulent activity, detecting security threats, and complying with applicable legal requirements. In some cases, we may use your information to respond to requests from legal authorities or regulatory bodies.
By understanding how we use your data, you can see that it enables us to not only provide you with the services you ask for but also to improve those services and offer content that aligns with your preferences. We value your trust and take your privacy seriously, ensuring that we process and store your data responsibly.
4. Sharing Your Information
At PEDES Studios, we understand that sharing personal information can be a sensitive issue. As such, we take great care in sharing your data only in situations that are necessary for the operation of our services and in compliance with applicable laws. Below are the circumstances under which we may share your data:
With Our Subsidiaries
PEDES Studios is a network of companies, and we may share your data across our subsidiaries to provide you with the full range of services we offer. For example, if you sign up for an account with one of our platforms, that data may be accessible across our network to ensure a consistent and personalized experience. Each subsidiary of PEDES Studios operates under the same data protection principles outlined in this policy.
Third-Party Service Providers
To provide and improve our services, we work with third-party vendors and service providers who perform various functions on our behalf. These include payment processors, cloud storage providers, email service providers, data analysis services, and marketing partners. These third parties may have access to your personal information to the extent necessary to perform their tasks. However, Pedes Studios are not prohibited from using your data for any other purpose.
Business Transfers
In the event that PEDES Studios undergoes a business transaction such as a merger, acquisition, or asset sale, your personal data may be transferred as part of that transaction. We will notify you via email or a prominent notice on our platform if such a change occurs.
Legal Compliance and Protection
We may disclose your personal information if required to do so by law or if we believe that such action is necessary to comply with a legal obligation, protect the rights or property of PEDES Studios, or prevent illegal activities. This includes responding to subpoenas, court orders, or other legal processes, and cooperating with law enforcement or government authorities when necessary.
With Your Consent
We may share your data with third parties if you have explicitly given us consent to do so. For example, if you opt-in to receive information from a partner company or allow us to share your data for research purposes, we will only do so with your prior approval.
By sharing your information responsibly, we aim to ensure that your data is only used for legitimate purposes and in ways that benefit your overall experience with PEDES Studios.
5. Data Retention
We take steps to ensure that your data is stored and retained for no longer than necessary to fulfill the purposes for which it was collected. We retain personal data only for as long as it is required for the provision of our services, to comply with legal obligations, or to resolve disputes. The retention period varies depending on the nature of the data and the service. Below are some factors that influence how long we retain data:
Service-Related Retention
When you use a particular service offered by PEDES Studios, we may retain your information for as long as you maintain an account with us or continue using the service. For instance, your account data will be stored as long as you remain an active user. Once you close or deactivate your account, we will delete or anonymize your data unless we are required to retain it for legal or contractual reasons.
Legal and Compliance Retention
There are certain situations where we may need to retain your data for longer periods to comply with legal obligations. For example, we may retain billing records or transaction history for tax purposes or to comply with accounting regulations. We will retain your information for the minimum period required by law and delete or anonymize it when no longer needed.
Dispute Resolution
We may also retain your data for dispute resolution purposes. If you have filed a complaint or are involved in a legal dispute with us, we may retain your data until the matter is resolved. This ensures that we can respond appropriately to inquiries and fulfill our obligations.
We are committed to ensuring that your data is handled responsibly and securely, and we make every effort to minimize retention periods while adhering to applicable legal and regulatory requirements.
Terms and Conditions for PEDES Studios
1. Introduction
Welcome to PEDES Studios. These Terms and Conditions (“Terms”) govern your access to and use of the services provided by PEDES Studios and its associated companies. By accessing or using our services, you agree to be bound by these Terms. If you do not agree with any part of these Terms, please discontinue use of our services immediately.
PEDES Studios is a dynamic and multifaceted organization that operates a variety of subsidiary companies across entertainment, gaming, publishing, broadcasting, and technology sectors. As a leader in these industries, PEDES Studios has established a set of clear guidelines and policies to ensure a safe, lawful, and enjoyable experience for all of our users. This document outlines the rules and regulations for using our services, as well as the rights and responsibilities of users like you.
PEDES Studios operates not only as a singular entity but also as a parent organization overseeing a number of companies that are dedicated to providing diverse services and products. These subsidiaries, each with their own unique offerings, work under the umbrella of PEDES Studios while following these overarching Terms and Conditions.
2. Definitions
For the purpose of these Terms, the following definitions apply:
• “We,” “us,” “our,” and “PEDES Studios” refer to PEDES Studios and all its subsidiaries.
• “Services” refer to any products, content, features, or functionality provided by PEDES Studios or its subsidiaries.
• “User,” “you,” and “your” refer to the individual or entity accessing or using our services.
• “Account” refers to a user account that you create to access certain services and features.
• “Content” refers to any material, including text, graphics, images, videos, software, and any other content uploaded, posted, or otherwise made available through our services.
• “Third-Party Services” refers to services provided by entities outside PEDES Studios, including links to websites and external applications.
3. Associated Companies
PEDES Studios operates a wide array of companies that contribute to our comprehensive service offerings. These subsidiaries include, but are not limited to:
• Feet Studios
• The Crashout Committee
• Hassani Highest
• Tawanda’s Unblocked Games
• Atlas Motion Pictures
• Smithian Family Holdings LLC
• Tumble Broadcast
• Tumble Publishing
• Hassani ESPORTS
• T.A.C.T.U.S
• Masango Studios
• The Elemental Organisation Company
• The Tumble Organisation
Each subsidiary follows the general principles and policies set forth by PEDES Studios. However, some of our subsidiaries may have their own specific guidelines and rules that apply to their particular products or services.
4. Eligibility
To use our services, you must meet the following criteria:
• Minimum Age Requirement: You must be at least 13 years old to use our services. If you are between 13 and 17 years old, you may be required to obtain parental consent before using certain services, depending on local laws.
• Legal Capacity: You must have the legal capacity to enter into these Terms. If you are using our services on behalf of a company or other legal entity, you represent that you have the authority to bind that entity to these Terms.
By using our services, you represent and warrant that you meet all the eligibility requirements set forth above. If you do not meet these requirements, you must immediately discontinue using our services.
5. Acceptance of Terms
By accessing or using any of the services provided by PEDES Studios, you agree to comply with and be bound by these Terms. If you do not agree to these Terms, you must not access or use our services. Your continued use of the services following the posting of changes to these Terms will be deemed your acceptance of those changes.
6. Changes to Terms
PEDES Studios reserves the right to modify, amend, or update these Terms at any time. We will notify users of any significant changes by posting the updated Terms on our website or by other appropriate means. It is your responsibility to review these Terms periodically for any updates. Continued use of our services after the posting of changes constitutes your acceptance of the revised Terms.
These changes may be necessary due to changes in legal requirements, updates in services, or changes in our operational policies. If you disagree with any changes, you may terminate your use of our services at any time.
7. User Accounts
To access certain features of our services, you may be required to create an account. When creating an account, you agree to provide accurate, current, and complete information about yourself. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.
• Security: You agree to keep your account login credentials confidential and secure. If you suspect any unauthorized use of your account, you must notify us immediately. We will not be held liable for any loss or damage resulting from unauthorized use of your account.
• Age Verification: PEDES Studios may require users to verify their age to access certain services. This process may involve submitting proof of identity or providing other documentation to confirm your eligibility.
8. Acceptable Use
You agree to use our services only for lawful purposes and in accordance with these Terms. You agree not to use our services for any of the following prohibited activities:
• Violating Laws: Using our services to engage in activities that violate applicable national, international, or local laws.
• Harmful Content: Posting, sharing, or disseminating harmful, abusive, or discriminatory content, including content that targets minors.
• Spam: Using our services to send unsolicited advertisements or promotional materials without our written consent.
• Impersonation: Attempting to impersonate PEDES Studios, its employees, or any other person or entity.
Failure to comply with these policies may result in the suspension or termination of your account.
9. Intellectual Property Rights
All intellectual property rights in our services, including but not limited to trademarks, logos, content, software, and any other proprietary materials, are owned by PEDES Studios or its licensors. You are granted a limited, non-exclusive, non-transferable license to access and use our services for personal, non-commercial purposes only.
You may not:
• Copy, modify, or distribute any content without prior written consent.
• Use our intellectual property in a manner that infringes upon our rights or the rights of others.
• Reverse-engineer or decompile any software provided by PEDES Studios.
10. User-Generated Content
If you submit, post, or upload content to our services, you retain ownership of any intellectual property rights that you hold in that content. However, by submitting content to our services, you grant PEDES Studios a worldwide, non-exclusive, royalty-free license to use, reproduce, modify, publish, distribute, and display the content in connection with our services.
This license allows PEDES Studios to use your content for promotional purposes and for providing the services, without compensation to you. You represent and warrant that you own or have the necessary rights to submit the content and that your content does not violate any laws or the rights of any third party.
11. Third-Party Services and Content
Our services may contain links to third-party websites, services, or resources that are not owned or controlled by PEDES Studios. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services. Your interactions with third-party services are solely between you and the third party.
If you access any third-party content or services through our platform, you do so at your own risk.
12. Privacy Policy
Your privacy is important to us. Our Privacy Policy, which explains how we collect, use, and protect your information, is incorporated into these Terms. By using our services, you consent to our collection and use of your information as outlined in our Privacy Policy.
When Agreeing to this Contract you do also agree to The Pedes Studios Privacy Policy.
We encourage you to review our Privacy Policy in detail to understand how we handle your data and the choices you have regarding your personal information. You may view this upon asking Pedes Studios either by Word of Mouth or Contacting: Pedesstudios@gmail.com.
13. Data Protection and Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
Your use of our services is at your own risk, and you are responsible for securing your account credentials and personal information.
14. Service Availability
We strive to keep our services available at all times but do not guarantee continuous, uninterrupted, or secure access to our services. We may experience technical difficulties, maintenance, or updates that may result in temporary service disruptions.
PEDES Studios will not be liable for any disruption or loss you may suffer as a result of service interruptions, including data loss, content unavailability, or any other issues caused by service downtime.
15. Termination
PEDES Studios reserves the right to suspend or terminate your access to our services at any time, for any reason, without prior notice. Upon termination, all provisions of these Terms that by their nature should survive termination shall survive, including but not limited to ownership provisions, warranty disclaimers, indemnity, and limitations of liability.
Termination may occur if you violate any part of these Terms or engage in any activities that PEDES Studios deems harmful or unlawful.
16. Dispute Resolution
Any disputes arising out of or related to these Terms or our services shall be resolved through binding arbitration in accordance with the rules of the United Kingdom Arbitration Act. The arbitration shall be conducted in the English language, and the decision of the arbitrator shall be final and binding.
If you are located outside the United Kingdom, any dispute resolution will still be subject to the jurisdiction of the UK courts.
17. Limitation of Liability
To the fullest extent permitted by applicable law, PEDES Studios shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, use, goodwill, or other intangible losses, resulting from:
• Your use or inability to use our services.
• Any unauthorized access to or use of our servers and/or any personal information stored therein.
• Any interruption or cessation of transmission to or from our services.
• Any bugs, viruses, trojan horses, or the like that may be transmitted to or through our services by any third party.
• Any misuse of data taken from Pedes Studios or its Companies.
18. Disclaimer of Warranties
Our services are provided “as is” and “as available” without any warranties of any kind, either express or implied. PEDES Studios disclaims all warranties, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
We do not warrant that our services will be uninterrupted, error-free, or completely secure.
19. Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of the United Kingdom, without regard to its conflict of law principles. Any disputes arising out of or in connection with these Terms shall be resolved exclusively in the courts located in the United Kingdom.
20. Severability
If any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The unenforceable or invalid provision shall be replaced by a valid provision that most closely matches the intent of the original provision.
21. Entire Agreement
These Terms constitute the entire agreement between you and PEDES Studios with respect to the use of our services and supersede all prior or contemporaneous communications, agreements, and understandings, whether oral or written, between you and PEDES Studios.
22. Contact Information
For any questions or concerns about these Terms or our services, please contact us at pedesstudios@gmail.com.
Section 14: Conclusion and Final Provisions
14.1 Acknowledgment
By being employed at PEDES Studios or engaging with the company as a Board member, contractor, or other affiliated parties, you acknowledge and agree to abide by all terms outlined in this policy document. Adherence to the policies and procedures outlined is essential for maintaining the integrity and operations of the company.
14.2 Review of Policies
PEDES Studios encourages all employees and stakeholders to review the policies periodically to ensure a clear understanding of the company’s expectations. Any questions or concerns should be directed to the Director of Human Resources.
14.3 Final Authority
This policy serves as the final and binding agreement between PEDES Studios and its employees or stakeholders regarding company conduct, operations, and expectations. Any exceptions or deviations from this policy must be documented and approved by the appropriate authority.
14.4 Termination of Agreement
In the event of termination of employment or board membership, all relevant policies outlined in this document will continue to apply concerning confidentiality, intellectual property, and post-termination obligations.
14.5 Implementation
This policy is effective as of the date of signing and supersedes any previous agreements, memoranda, or policy documents issued by PEDES Studios. It will remain in effect until amended or replaced by a new policy.